Acquisitions clean up from Baker & Taylor closure

This article will be updated as information and suggestions are shared with us from our partners and vendors. Last updated: 10/10/25

What other vendors work with Koha?

If you are using EDI, we have the plugins available for most of the library vendors, including Brodart, Findaway, Ingram, and Midwest. The complete list may be found here on our github.

If you are not using EDI, the vendor doesn't matter - Koha will be able to work with your MARC order files.

Can I move all my on-order items to another vendor or do I have to do it manually?

We checked with Brodart and Ingram and their responses are below. If you are interested in doing this, please open a ticket and we can add the necessary reports.

Brodart

"We do have the ability to import an Excel spreadsheet of up to 1000 ISBN-13 and quantities that can be added to a Bibz list. The simple spreadsheet should have the word “ISBN” in cell A1 and “QTY” in cell B1"

This will be an option for partners who have a Brodart account. Run a report for outstanding orders and then upload it to your Bibz account.  

Ingram

If you are a current customer, you can use a CSV file to load orders into ipage.  You can place the order directly in ipage.  If you are using EDI, you can download that list to either manually load into Koha or send via FTP.

All orders require an Ingram billing account and shipping account.  If you want C+P or On Order records, this adds time and complexity to the setup.  But if you want book only (unprocessed) you can quickly set up an account with Ingram.

If you need to make changes to your current account: Ingram Contact Us

What do I do with all my non-EDI on-order stuff?

Absolutely easiest way

1. Run a report (posted below) to get a list of all the items that have been ordered from the vendor but not received.
   

When you add this report to your site, be sure to replace the number in "WHERE v.id= 4" with your vendor number. Here's how to find you vendor number.

Report for items ordered from a vendor but not received

SELECT 

  b.title, b.author, i.barcode, i.itemcallnumber,

  b.copyrightdate, v.name AS vendor_name

FROM biblio b

LEFT JOIN items i

  ON i.biblionumber = b.biblionumber

  AND i.notforloan = -1

LEFT JOIN aqorders o

  ON o.biblionumber = b.biblionumber

LEFT JOIN aqbasket ab

  ON ab.basketno = o.basketno

LEFT JOIN aqbooksellers v

  ON v.id = ab.booksellerid

WHERE v.id = 4

ORDER BY b.title

1. Order those items from somewhere else, marking them off the list as you go
   
2. When you receive them, adjust the price etc, and if desired, note where you got them from
   

Moderately easy way (but provides more accurate info)

1. Open each basket with unreceived orders.
   
2. Transfer item to the new vendor and basket
   
3. Receive the item as usual, adjusting price etc
   

What do I do with all my EDI on-order stuff?

1. Run report of on order items with B&T (see report above)
   
2. Place order with new vendor using EDI (see above notes about uploading using csv)
   
3. Do all the regular stuff: creating basket, adding items, etc.
   
4. Open a ticket with us and we can do a one-time cancellation of all on-order items from B&T.  (Bibs will not be deleted, but on order items will be.  This will preserve existing bib level holds, and when a new item is attached to the bib, holds will be able to be placed again.  Bibs without items cannot have holds added to them).
   
5. Run a report of bibs with no items, and bibs with holds but no items to verify everything was re-ordered. 
   

What about Content Cafe?

If you have Aspen, check out this Aspen Weekly about integrating other cover image servers.

If you are only using Koha, go to the system preference BakerTaylorEnabled and set to Do not.  Then go to the Coce section, select the CoceProviders you want to use, set IntranentCoce and OpacCoce to "Enable".  Save your changes and you are set! Coce is a free service.

How can I get bib records?

If you are ordering materials and no longer getting bib records to add to your system - don't worry! We can help with that!  We suggest using a free resource, z39.50 copy cataloging.  Most every Koha site we set up has z39.50 capabilities, with suggested sites already built in.  There is great info in the Koha manual about how to use z39.50 for adding records.

Remember that z39.50 is accessing another library's catalog, so there may be times where you can't get results from a library.  For instance, as of this date, we know that the popular sites OhioLink and Seattle Public Library are both down.  You can always look for sites at IRSpy.

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