Analytical Cataloging
Libraries sometimes make journal articles and articles within monographs and serials accessible to library patrons through analytical cataloging. Analytical cataloging creates separate bibliographic records for these articles, chapters, sections, etc. that are found within a larger resource such as a book, an article within a journal, newspaper or serial. In analytical cataloging, although a separate bibliographic record is created for the title, it is not physically separated from the host item.
In Koha, there are two options when cataloging analytical records. One option is to use the Easy Analytics function and the other is the Analytics enhanced workflow.
Easy Analytics Setup
This feature links Child records to Parent records with an item.
There are two system preferences that are involved in this setup on your Koha system:
- EasyAnalyticalRecords will need to be set to Show.
- UseControlNumber will need to be set to Don't Use.
Linking Records
Once you have two bibliographic records ready to be linked together, you will have the ability to do this using a barcode. The Parent record can have one or multiple items attached, while the Child record can have up to one item attached. From the Child record, click Edit and choose the option to Link to host record. You will then be prompted to enter the barcode of the Parent item.
What changes?
In the MARC record of the Child record:
- Field 773$0 will have the host bibnumber
- Field 773$9 will have the host itemnumber
- Field 773$o will now have the host barcode
- Field 773$t will contain the host title
- Field 773$w will contain the host controlnumber (if the Parent record has a control number)
There is now a linkage point in the full record display. This can be clicked and staff brought to the Parent record from the Child record.
When the "Analytics" tab is clicked, Koha will display a few more columns to show the details of the linkage. Here is a view of the Child record when "Analytics" is clicked:
There will be a column for Host Record information, a "Used in" column that will show how many analytics that this Child is used in, and also the option to create more analytics.
From the Parent record, clicking "Analytics" will display the "Used In" column and also the ability to create another analytic.
In the Used in column, when "# Analytics" is clicked, Koha will do an item number search of the item that has the analytics attached to it. This will bring all items that are attached to this "Parent item number" to the Child records.
Manually Linking
Rather than using the process we previously outlined, a library can manually add the information of the Parent record into the Child record. This information would be filled in the 773 MARC fields, as described above.
The two important data pieces to add to the Child record would be the 773$t for title, and the 773$0 for the biblionumber. This will create the link to the Parent record and show the title that the link is for.
Below is how this would look in the staff interface, and clicking "In: Hello Universe" would bring up the other linked record.
Using the Control Number
Some libraries may opt to use the linkage to the records by the control number. This would involve setting the system preference UseControlNumber to Use.
To link the records, the Child record would need to be edited to include the control number from the Parent record in the 773$w. The control number can be found in the 001 field. The title should also be manually entered in this process for it to display in the "In" section.
Tutorial Video: Analytical Cataloging
For more information about Analytical Cataloging, see the Koha Manual.
Note: It is possible to manually link by editing specific fields, but it is not necessary since Koha can do it either through Easy Analytics or by the Analytics enhanced workflow. The system preference EasyAnalyticalRecords requires the system preference UseControlNumber to be set to Don't use. For the enhanced workflow, EasyAnalyticalRecords is set to Don't show and UseControlnumber is set to Use.
Related Articles
Monograph Cataloging
Monograph cataloging is used to catalog a non-serial publication contained in one volume (book) that may be part of a set. Harry Potter could be cataloged as a monograph set with volumes, though monographs are typically academic titles containing ...Serials Module Overview
This tutorial walks through how to setup subscriptions in the Serials Module. Using Mana for Serial Subscriptions The Mana knowledgebase is a way for the Koha community to share knowledge such as Serial Prediction Patterns. If you would like to ...Cataloging Concerns
This feature can be set up for either staff or OPAC (or both!) and will allow staff and/or patrons to report issues with catalog records. The reported concerns will be visible in the dashboard on the main page of the staff interface and available ...Fast Add Cataloging
Within the Cataloging module, an option to utilize the Fast Add option appears. Fast Add cataloging is useful in a few ways. Many libraries use Fast Add for their ILL process. Academic Libraries may use Fast Add when adding in faculty-owned material ...Importing Records into Koha
A library that receives a file of MARC records from a vendor can import them into Koha. This is a simple process done through Koha's Cataloging Module The file of MARC records should be a file with the file extension of .mrc Go To Cataloging > Stage ...