Item Groups
Item groups allow libraries to group items within a record and allow patrons to place holds on this 'group'.
System Preferences
There are two system preferences:
- EnableItemGroups will allow the library to create groups of items within the same record.
- EnableItemGroupHolds will allow holds to be placed on a group of items.
- Staff Permissions
There is one permission you will need to set for staff
Create, update and delete item groups, add or remove items from an item group (manage_item_groups)
This permission is found under Edit catalog (Modify bibliographic/holdings data) (editcatalogue)
Creating Groups and Adding Items
In our first example during the tutorial video, we showed the TV Series, Yellowstone. If a library has either multiple copies of the same discs or a multibranch library system, where DVDs are shared. In these cases, a library can groups all Disc 1s together into a group called "Disc 1", and so on for Disc 2, Disc 3, etc.
Enabling the system preference EnableItemGroups will create a new tab "Item Groups" in the holdings section of the item.
Clicking on the new tab, Item Groups will allow libraries to create a new item group. Koha will allow the library to name the group and indicate the order of the group to display.
Once a group has been created, then click the items in the holdings tab to indicate which items will be associated with that group.
Editing
A group can be removed at any time as well as items can be removed from a group. To remove a group, under the Item Group Tab, all groups will be listed. From this list, a group can be edited and deleted. To remove items from a group, go through the same process as adding items to a group, but instead choose, the Remove Items From Group option.
Holds on Item Groups
On both the staff interface and the OPAC, when a hold is placed on a record that has item groups, there will be a new option to allow for the hold to be placed on a group. Here is an image from the staff interface on what the Item Group hold would look like:
What Happens to an Item Group if All Items in it are Deleted?
If a library has item groupings for three years of travel guides or test prep books and that are weeded when a new edition comes out? If all of the items in an item group on a record are deleted, the item group is also automatically deleted once it's no longer in use.
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