Cataloging
Importing Records into Koha
Click here for Troubleshooting Koha can import MARC records from a variety of sources, which include both bibliographic records with items, or authority records. In order to be successful, the records need to be formatted correctly. Import records ...
Editing MARC Records
How Do I Move an Item to the Correct Record? Sometimes, in spite of all best efforts, cataloging errors happen. Here's one scenario that happens occasionally: a patron checks their account and sees a title they don't recognize in their checkouts. It ...
z39.50 Search Targets
Libraries are empowered to add their own Z39.50 copy cataloging targets to Koha in Koha Administration -> Additional Parameters -> Z39.50/SRU servers. Required fields are Server name (the name of the library that will display in the cataloging module ...
Item Templates
When adding new items, a library can create templates to easily apply specific fields to item records. A library can have as many item templates as they would like and those templates can be shared within the system or kept private to the staff login ...
Importing Records into Koha
A library that receives a file of MARC records from a vendor can import them into Koha. This is a simple process done through Koha's Cataloging Module The file of MARC records should be a file with the file extension of .mrc Go To Cataloging > Stage ...
Exporting Records
Staff can export their MARC Records through the tool Export Catalog Data. This tool is found in the Cataloging Module in Koha. Bibliographic Records The library has the ability to limit this export by one or more of the following options: limit by ...
Import Profiles
An import profile will save the fields that are listed in the import tool, comments, record type, character encoding, format, recording matching rule, action if matching record is found, action if no match is found, check for item embedded data, and ...
Call Number Browse While Cataloging
This feature allows you to check the call number that you are planning on using for a specific item against existing call numbers within your database. <br> Searching in an Item Record Navigate to Add or edit an ...
Automatic Item Modification By Age
The Automatic Item Modification by Age tool allows librarians to update item specific fields when an item reaches a certain age. <br> Setting up a rule Go to Cataloging > Automatic item modifications by age. Click on the ...
Advanced Cataloging Editor
There are two ways to catalog a record in Koha, the basic editor and the advanced editor. To use the advanced editor, there is a system preference to enable this cataloging process. Set the system preference EnableAdvancedCatalogingEditor to enable ...
Displaying Series Information in Koha
The display of series information depends on how a record is cataloged. The MARC tags that control the display are the 490 and 800. Cataloging The key to all this lies in the indicators in your marc field 490. First Indicator = 0 If your 490 marc ...
Display of Marc Field 776
Have you ever wished you could find an easy way to connect different physical formats of an item? For example, wouldn’t it be great to have a link from a book to the audiobook version of an item? Well now you can! Since the release of Koha 17.11, the ...
How to Prevent Diacritics from Misbehaving in Koha
What are diacritics? Have you ever noticed a funky symbol in your catalog that looks like a diamond with a question mark in the middle? Here’s an example: Gabriel Garc�ia M�arquez Are you wondering what this symbol means and why it appears in your ...
Taking Inventory in Koha
Koha’s Inventory Tool can be used in one of two ways, by generating a shelf list where items can be marked off (through the module on a mobile device or laptop or by printing), or by uploading a text file of barcodes gathered by a portable scanner. ...
Batch Record Deletion
The Process to Batch Delete Records: Cataloging > Batch editing > Batch record deletion Select either bibliographic records or authority records From this tool, there are three ways that a library can enter the information on which records to delete ...
Batch Record Modification
Bibliographic and authority records can be modified in batches in Koha. The Batch Record Modification tool can be found in the Cataloging module. This tool can be used to modify either bibliographic records or authority records, and requires ...
MARC Modification Templates
MARC modification templates are used for batch record modifications. These templates can be applied in the Batch record modification tool, when staging MARC records, or on individual bibliographic records. Setting Up MARC Modification Templates Go to ...
Batch Item Deletion
There are a few different ways to delete items using the Batch Item Deletion tool. The Batch Item Deletion tool lives in the Cataloging module. From the Cataloging module > Batch Item Deletion There are a few choices to add items in which to delete ...
Regex
A regular expression (shortened as Regex or Regexp) is a sequence of characters that specifies a search pattern. Usually, such patterns are used by string-searching algorithms for "find" or "find and replace" operations on strings, or for input ...
Batch Item Modification
The Batch Item Modification tool can be found in the Cataloging module. This tool allows libraries to make batch edits to item holding data in a quick and easy way. There are a few ways that a library can use this tool. It can be used either directly ...
Monograph Cataloging
Monograph cataloging is used to catalog a non-serial publication contained in one volume (book) that may be part of a set. Harry Potter could be cataloged as a monograph set with volumes, though monographs are typically academic titles containing ...
Analytical Cataloging
Libraries sometimes make journal articles and articles within monographs and serials accessible to library patrons through analytical cataloging. Analytical cataloging creates separate bibliographic records for these articles, chapters, sections, ...
Cataloging Concerns
This feature can be set up for either staff or OPAC (or both!) and will allow staff and/or patrons to report issues with catalog records. The reported concerns will be visible in the dashboard on the main page of the staff interface and available ...
Control Fields
Control fields add important information about bibliographic records. These control fields tell Koha how a record should display. The 000 Leader and 008 tags control what is displayed in the bibliographic detail view of a record. Troubleshooting ...
Merging Records
There are a few ways to merge bibliographic records in Koha! Let's break down the options: Merging Records from a Search When a staff member searches the catalog in the staff interface, within the results screen, the "Edit" button gives the staff the ...
Fast Add Cataloging
Within the Cataloging module, an option to utilize the Fast Add option appears. Fast Add cataloging is useful in a few ways. Many libraries use Fast Add for their ILL process. Academic Libraries may use Fast Add when adding in faculty-owned material ...